Implementing an integrated visitor management system android in an already established and operating company is usually a complex challenge given that it involves all the operational and administrative processes, as well as the resources that carry them out. But if we carry out proper project management, we will have great benefits in our business. Some of them:
Reduction of operating costs.
Optimization of processes and resources.
Control of information.
Increases in profitability.
Improve relationships with customers and suppliers.
Keys to successfully start to implement a Comprehensive Management System
- Start as soon as possible
It is important that once you have finalized the decision to incorporate the new Software, we begin as soon as possible with the planning of the implementation on visitor, always supported by the experience of the provider in similar implementations. It is very common to postpone the project and continue working with the current management methodology of the company.
Generally the excuses are the lack of time, the urgencies of the day to day or the resistance to the change. However, we have already decided to acquire ERP and the only way for it to become part of the company is by implementing it as soon as possible, making employees lose their fear of change and become familiar with the tool, promoting the advantages that it will bring them. In their daily activities.
- Prioritize the project
It is very important that company executives and project leaders communicate to the entire team the value of the decision made, involving them in the process, generating trust and reducing uncertainty. To achieve this, a good way to do it is to share the objectives, purposes and scope. The transparency of the information is fundamental to fulfil the expectations that are sought with this change. Here we highlight the importance of priority in terms of the allocation of resources and time.
- Promote the selected solution and the provider among your team
As we have already said, involving collaborators is essential for a successful implementation; so we recommend holding a meeting with the entire team to publicize the details of the project and the selected provider. This will help them feel part of the change process from the beginning and can clear all their concerns. They will also be able to make contributions of great value, sharing experiences or visions on the subject.
It is important for your collaborators that there is a defined course, that is, that the project has a clear order and structure that helps them not get lost on the path between their current responsibilities and the change. Another relevant point to reinforce at this meeting is to communicate the benefits of the project for the company in general and with a vision for the future.
Vizitor is one of the most excellent visitor management software that provides the users with so many exciting features. So, if you are thinking to start your own management software, then this is the perfect one for you or your company.
- Establish a monitoring plan
Although as we mentioned in the previous point, the commitment of the team is very important, this is not a reason for the General Management not to be 100% involved in the project. On the contrary, it is essential that they are aware of progress, based on a weekly monitoring plan that reports the updated situation, objectives met, any possible deviation and improvements that can be made.
Hence, these are the four important keys that will help you in starting the visitor management software. Always remember than following each and every key is necessary because if anyone of the step gets left, then your work will become more complex, so remember to follow these 4 keys for starting your visitor management software.